Municipal Clerk & Administrator’s Office
Mary P. Madonna, RMC/MMC/QPA/CPM
Deputy Clerk Administrative Assistant
Christine Hannemann, RMC/CMR Grace Pitner
Email: Deputyclerk@surfcitynj.org Email: GracePitner@surfcitynj.org
Call us at (609)494-3064
The Office of the Municipal Clerk is the custodian of the official records of the Borough. This position is one of four that is statutory for local government. The responsibilities of the Municipal Clerk vary throughout the State of New Jersey because in many municipalities the duties depend upon the number of employees/departments or the type or form of government within the municipality.
The Borough Clerk’s Office is here to assist you. If you have a question on any issue, please call or email our office. We will respond or suggest the appropriate source for the information that you are seeking.
Some of the primary responsibilities of the Municipal Clerk that do not vary from municipality to municipality are:
- Administrative Officer (licenses, searches, public information)
- Chief Administrative Officer of Elections within the Municipality
- Chief Registrar of Voters within the Municipality
- Secretary to the Governing Body
- Secretary to the Municipal Corporation
Yard Sales may be held once a year for 2 consecutive days. A permit may be obtained after completing an application and paying a $3 fee.
Voter Registration Follow the instructions on the form. The mailing address is included.
Vote by Mail You may apply for a Mail-in ballot if you are a qualified and registered voter by written application to this office. Requirements are that you sign your name as it appears in the registry book. The deadline for such requests are 7 days before any and all elections (Primary, General, School, etc.) Any Mail-in voter who fails to apply by the deadline may apply in person to the office on any day up to 3:00 P.M. of the day before the Election.
The Municipal Clerk is the official custodian of Municipal Records. All OPRA requests must be sent to the attention of the Municipal Clerk.
Notary Services are available. Please call ahead for lengthy documents.
The Ocean County Board of Election is always looking for District Board Workers please visit their site Ocean County Board of Elections – Become a District Board Worker
Municipal Boat Ramp
Boat Ramp Passes: Property owners will be issued one pass for use by the property owner for one boat and trailer. Non-commercial ramp passes are available for $70 each. Commercial Boat Ramp Passes are available for $200 each. Anyone applying for a Boat Ramp Pass must supply trailer registration and boat registration.
Beach Wheel Chairs are available by reservation and are available on a first come, first serve basis. Donations are accepted and greatly appreciated as this program runs solely on contributions.
Dog Licenses are required for all dogs kept in the Borough. Please bring proof of rabies vaccination and proof of neutering/spaying. The fee is $4.20 for spayed/neutered dogs and $7.20 for non spayed/neutered dogs.
Getting Married? Please call and make an appointment to apply for your marriage license.
To get married in the State of New Jersey a couple must apply in the municipality they reside, unless they live out of state. If a couple resides out of state, they apply in the municipality they are getting married in.
Applications for marriage must be made at least 72 hours prior to the intended date of the ceremony. Please take into consideration that you will need an appointment and the Registrar’s Office is closed on weekends and holidays. You will need:
Acceptable Proof of Identity
- Valid Photo Driver’s License
- Photo Passport
- Federal, State, County, Municipal ID
- Proof of Residency (by at least one applicant)
- Utility Bill (last 90 days)
- Bank Statement (last 90 days)
- Voter registration
- Vehicle insurance
A witness – 18 years or older
$28 Fee in Check or Cash